Speaker Series Handbook

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The Speaker Series Handbook is intended to provide all EROC Speakers with comprehensive information regarding all systems and processes related to the program.

EROC History

In 2013, End Rape On Campus (EROC) was founded by students Annie E. Clark and Andrea Pino from the University of North Carolina-Chapel Hill and Sofie Karasek from the University of California-Berkeley, after they connected and shared their harrowing experiences of sexual assault, interpersonal violence, and subsequently dismal responses from their respective universities. What they recognized was a gap in students understanding their rights under Title IX and the lack of accountability held by colleges and universities. 

By strategically coming together to show that campus sexual assault is a nationwide epidemic, not a problem contained to any particular school or region, EROC began its national advocacy work by filing federal complaints against several universities, announcing the filings at student-coordinated national press conferences, and highlighting the systematic, deliberate indifference to sexual assault on campuses across the country.

Over the years, EROC has lead successful grassroots campaigns, such as the #HandsOffIX campaign in 2018 with Know Your IX, which led to over 5,000 substantial comments being submitted to the Department of Education’s notice-and-comment period during the rescission of the Title IX regulations under former Secretary Betsy DeVos, and #TakeBackIX with It’s On Us in 2020. 

At the outset of the COVID-19 pandemic in 2020, EROC was acquired by Civic Nation, which enabled EROC’s footprint in the movement to remain. End Rape On Campus is housed at Civic Nation, a 501(c)(s) nonprofit organization that uses organizing, engagement and public awareness to address some of our nation’s most pressing challenges. Civic Nation works with public and private partners to inspire, educate and activate people around the issues that are important to our country. Under the leadership of Kenyora Parham, MSW, EROC shifted its priorities. 

By using our Centering the Margins Initiative as a framework, we aim to center and uplift the voices of historically marginalized student survivors of campus sexual violence through our programs and initiatives. We proudly work to ensure equal access to education for all survivors, celebrating their identities and experiences they bring. Ultimately, we seek to build a world free from sexual violence. Until then, we focus on centering survivor voices, reforming systems that harm them, and holding these systems and individuals accountable.

EROC Mission + Vision

End Rape on Campus works to end campus sexual violence through direct support for survivors and their communities; prevention through education; and policy reform at the campus, local, state, and federal levels.

We envision a world in which each individual has an educational experience free from violence, and until then, that all survivors are believed, trusted, and supported.

About EROC Speaker Series

Overview

The EROC Speaker Series assembles innovative grassroots activists in the anti-violence and collegiate anti-sexual violence movements in order to train, educate, and inspire a new generation of leaders, communities, and organizations in the fight to end violence. The EROC Speaker Series realizes EROC’s organizational mission to provide transformational and intersectional educational programming to college and high school students, university professors and administrators, community organizations, businesses, and groups interested in learning more about their role in ending sexual violence. 

Essentially, EROC’s Speaker Series connects skilled trainers, presenters, activists and talent to campuses, schools, businesses and communities looking to learn more about relationship violence. Speakers are available to engage around a variety of topics including but not limited to: campus sexual assault, survivor healing and wellness, the intersections of trauma, preventing and ending assault and harassment, and more. EROC works as a connector between Speakers and Clients to provide opportunities for growth, learning and empowerment on all fronts. 

The EROC Speakers Series aims to demonstrate how the root causes of sexual violence, including violence on our university campuses, can be traced back to the systemic discrimination of marginalized often intersecting identities. EROC and our Speakers Series intentionally challenge white supremacy, racism, transphobia, xenophobia, ableism, sexism, and other forms of oppression, in all of our educational programming. 

All of EROC’s educational programming is trauma-informed and survivor-centered; meaning, we understand that all people have experienced various traumas and violence throughout their lives, including intergenerational and historical trauma, and that survivors’ voices must be the foundation of all anti-violence work. EROC enjoys working directly with the students, faculty, and administrators who are transforming our nation’s schools. To this end, we view each speaking engagement as an opportunity to learn from and collaborate with the change-makers who are braving a path to a brighter future for all students. 

Vision + Principles

The EROC Speaker Series envisions an anti-violence movement that invests in its youth through intersectional, survivor-centered, trauma-informed educational programming. Through our educational programming, we center the voices of survivors and challenge the dominant narrative of who a victim of sexual violence is by accurately reflecting the diverse expertise and identities contained within the anti-violence movement. 

  • We believe, trust, and support all survivors. 
  • We practice consent and accountability in all our internal and external communications. 
  • We intentionally uplift and center the work and experiences of marginalized folx because we understand that liberation for all will not be achieved without collective action, solidarity, and allyship.
  • We challenge white supremacy, racism, transphobia, xenophobia, and sexism in all spaces and systems. 
  • We practice continual self-awareness and assessment to ensure that we are moving up and moving back in ways that support the Speakers Series.
  • We aim to be trauma-informed in our programming and communications. 
  • We believe that intersectional awareness education can change mindsets and transform communities to end violence. 

EROC Staff Contacts

Primary ContactSarah McPhersonProgram ManagerEnd Rape On [email protected]
Accountability Report ContactKenyora Parham, MSWExecutive DirectorEnd Rape On [email protected]

Recruiting

End Rape On Campus conducts intentional marketing and recruitment of prospective members (Speakers) and host organizations through various digital and communication platforms. EROC seeks potential members and host organizations, who are in alignment with EROC’s mission, vision, and principles. Recruitment of additional Speakers will depend on the capacity of EROC as well as the demand for speaking engagements. 

Onboarding 

There are two stages to the onboarding process: 1) Hiring and 2) Program Review.

Hiring Stage

When the Speaker and EROC have come to a verbal agreement to move to formalizing the hiring stage, the Program Manager will request and send out the following hiring materials. These must be submitted to the Program Manager, who will review all materials to ensure that they meet EROC’s quality guidelines and reflect EROC’s mission, vision, values, and principles. 

Materials

  • Speaker Consulting Agreement
  • W-9 Form
  • Direct Deposit Form
  • Civic Nation’s Non-discrimination Policy
  • Speaker Information Page (See Appendix > Templates for more details)
    • Biography
    • Photo 

All materials must be submitted to the Program Manager, by the agreed upon due date, in order to be successfully considered a member of the EROC Speaker Series.

Program Review

Following the full completion of the Hiring Stage, the Program Manager will initiate the Program Review stage. In this stage, the Program Manager will request to review all of your program  materials (slides, PowerPoints, handouts, etc.) to ensure that they meet EROC’s quality guidelines and reflect EROC’s mission, vision, and principles. The Program Manager will provide the Speaker with a Program Review Document, and will meet with the Speaker to review and discuss the feedback. Whenever a Speaker wishes to add new content, trainings, or talks to their offerings list, they will need to submit these new materials for review.  

Additionally, the Program Manager will provide each member with access to their respective EROC Speaker Series Member Google Drive folder that only the Speaker and the Program Manager can access. The Program Manager is responsible for keeping track of all paperwork, including, but not limited to forms, templates, contracts, engagement details, honorariums, etc. Additionally, this folder will contain confidential information documents such as signed contracts to join the Speaker Series and their work product along with the following documents: 

  1. Copies of Hiring Stage Materials (See full list on Page 5)
  2. Copy of Speaker Series Handbook
  3. Program Review Documents (See Appendix > Templates for more details)
  4. Speaker Information Page (See Appendix > Templates for more details)

As a member of the Speaker Series, you are asked to please include the following EROC information in your program materials. Feel free to do so in a way that flows well with your program and style, and coordinate with the Program Manager around any specific questions or concerns. 

  • EROC’s name and logo (logo will be provided by the Program Manager)
  • EROC’s mission and values (can be found on Page 3 of this Handbook)
  • EROC’s contact information and social media account information:

EROC general inquiries: [email protected]

EROC Speaker Series inquiries: Sarah McPherson, Program Manager [email protected]

Facebook: www.facebook.com/endrapeoncampus 

Instagram: www.instagram.com/endrapeoncampus 

Twitter: https://twitter.com/endrapeoncampus

Website: www.endrapeoncampus.org

Engagements

The Program Manager is responsible for handling 100% of the administrative and logistical details with clients, including managing potentially uncomfortable conversations to ensure fair contract negotiations and honorarium that reflect your value, expertise, and timely pay. The Program Manager, in collaboration with designated and appropriate Civic Nation Central Teams, is also responsible for:

  • Intentionally advertising your expertise through intentional digital and in-person outreach.
  • Creating unique advertising materials and collateral, such as photos, quotes, and videos, to showcase your work to future clients. 
  • Working with clients to obtain digital platforms and logistical needs.
  • Managing all communications with clients, including in the development and execution of speaking riders, contracts, invoices, and honorarium. 

Travel

Speakers are responsible for booking and coordinating their own travel.

Evaluations

It is important to End Rape On Campus that speakers of the Speaker Series and host clients are satisfied with the programming and services that are provided. In order to ensure that EROC is living up to its mission, vision, and values, an evaluation will be conducted after each engagement, as needed or requested by EROC or the Speaker on a monthly or quarterly basis, and at the end of the year.

In order to provide the most effective feedback to both the Speaker and EROC following the facilitation of each program, the Program Manager will work with each Speaker prior to, to develop an appropriate Evaluation Tool. 

The performance evaluation form and processes are forthcoming.

Requesting Policy Research Information – Forthcoming

One of the perks of being on EROC’s Speakers Series is that we can pull research and provide the Speakers Series member with analysis. Requests must be submitted at least two-three weeks prior to the engagement. Using the Policy Information Request Form Speakers Series members can request information on: 

  • Local, state, federal supportive and opposition policies – Basic school information (institution size, Title IX coordinator’s name, etc.) 
  • Specific campus supportive and opposition policies, including: survivor support policies, prevention efforts, investigation procedure, Clery data, recent student organizing, #MeToo scandals, etc. 
  • Background on local, state, and federal elected officials (including judges) 
  • Information from EROC’s campaigns and comments to the Department of Education on Title IX. 

*Please note, in some cases, it may not be possible for EROC to find certain information. 

Values-Based Honorarium

It is very important to EROC that our programs live out our principles of fair and equitable pay for all, fostering empowerment of all we work with, building inclusive and diverse teams who truly practice intersectionality, and to never exploit the work of others. For that reason, for EROC Speaker Series members, we offer a values-based compensation structure.

Payment will be made in the form of an honorarium with respect to the value-based rate set with the Program Manager. For transparency, all speakers start with a base of $750 + $150 for every additional hour per engagement.

The Program Manager will work with the client individual or group that is looking to host a Speaker Series speaker to ensure that both the member’s rates and administrative costs of the program are covered.

Intellectual Property

  1. Pre-existing Intellectual Property. Except for rights expressly granted under the agreement, each party will retain exclusive interest in and ownership of its Intellectual Property developed before this agreement or developed outside the scope of this agreement.
  2. Independently Developed Intellectual Property. Any Intellectual Property developed solely by a party under the agreement without the participation of the other party is and will remain the sole and exclusive property of the developing party.
  3. Jointly Developed Intellectual Property. In the event that the parties jointly develop Intellectual Property, the parties will engage in good faith negotiations to establish their respective rights. In the event the parties cannot reach an agreement with regard to such jointly developed property, each party will have equal ownership and rights in such intellectual property, without further obligation and without a duty to account to the other party.
  4. Speaker represents and warrants that all written, visual, graphic, audio, audiovisual and other works created by Speaker in the course of performing the Services will be original or, if not original, will not infringe the copyright, trademark or other intellectual property rights of any third party.

Cancellation

TIME OF THE ESSENCE. Anticipated starting times, subject to minor modifications because of unanticipated occurrences, are of the essence and hence, the Speaker is required to be at place of performance a sufficient period of time prior to scheduled time of commencement so as to permit timely presentations.

CANCELLATION. Except for exceptional circumstances agreed to by Civic Nation/End Rape on Campus and Speaker, the terms of each Engagement shall allow for the Engagement to be terminated with no penalty with 30 days’ notice.  In such instances, Speaker must provide EROC with  written notice cancelling such Engagement at least thirty (30) days prior to the date of the Engagement and any deposit paid to Civic Nation/ End Rape On Campus shall immediately be returned to host client. Subject to Force Majeure below, if the Speaker breaches this Agreement or terminates this Agreement within 30 days prior to the scheduled date of performance, Civic Nation/ End Rape On Campus is not able to replace the original speaker, Civic Nation/ End Rape On Campus shall immediately return any deposit paid to host client and Speaker may be responsible for repayment of any contractual costs to host client.

FORCE MAJEURE. Civic Nation/ End Rape On Campus and Client/Speaker agree that either party may cancel this Agreement and both parties will be released from any liability or damages hereunder if the terms of this Agreement cannot be fulfilled due to an Act of God or any other legitimate condition beyond the control and without the fault or negligence of Civic Nation/ End Rape On Campus or Client/Speaker. However, it is agreed that “best efforts” will be made by both parties to adapt so that the Engagement will be held as scheduled.

Confidentiality & Privacy

Please refer to the Speaker Consulting Agreement. All speakers must accept and comply with these policies during their tenure as members of the Speakers Series program and sign the confidentiality agreement. 

Conflict of Interest

Civic Nation employees are prohibited from servicing as speakers.

Non-Discrimination Policy

Please read Civic Nation’s Non-discrimination Policy. We appreciate our members’ full compliance of these standards.

Renewal 

In December of each year, the Program Manager will reach out to each member of the Speaker Series to schedule and host conversations about their participation in the Speaker Series for the following year. Speakers will be able to rejoin the Speaker Series upon completion of this process and establishment of a new Speaker Consulting Agreement.

Offboarding 

Coming soon!

Appendix

Templates

Program Review Document

Speaker Information Page

Program Evaluation Form

Sample Speaker Series Process (coming soon!)

Acknowledgement

I understand and agree that nothing in the Speaker Series Handbook creates, or is intended to create, a promise or representation of a continued contractor relationship. Furthermore, I acknowledge that this handbook is neither a contract of employment nor a legal document and in the event of a conflict with the Speaker Consulting Agreement, the terms of the Speaker Consulting Agreement shall govern.

I have received the handbook, and I understand that it is my responsibility to read and comply with the policies contained in this handbook and any revisions made to it.

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Speaker Series Member’s Signature

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Speaker Series Member’s Name (Print)

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Date